|| VP of Support Services
|| President’s Cabinet
|Date of Approval:
|| November 8, 2016
|Date of Last Revision:
|| October 8, 2013
|Next Review Date:
It is the policy of the University that reasonable expenses for official travel will be reimbursed in accordance with guidelines set up by the Vice President for Support Services/CFO. The guidelines are designed to protect the interests of both the employee and the University. The University tries to provide reasonable and adequate insurance for all business travel while also assessing the risk of such travel.
In accordance with the above statements, travel by University personnel must be approved in advance for out of state, air, international and travel using any other third party vendors such as car or van rental agencies.
Reason for Policy/Purpose
To ensure that travel costs are both critical and necessary for University business and are obtained at a reasonable cost. In addition, the policy sets out the requirements for adherence to the appropriate procedures to protect both the employee and the University.
Who Needs to Know this Policy
This policy applies to anyone traveling on behalf of the University and who wishes to have the University pay for travel costs or wishes to be reimbursed for travel costs.
Website Address for this Policy
Controller (509) 865-8643
- Procedures in the Travel Policy Procedures Manual must be followed for costs to be reimbursed.
- All employees are asked to exercise common sense regarding expenses covered by this policy.
- Preapproval for out of state, air, international and travel using any other third party vendors such as car or van rental agencies must be obtained
Heritage University Travel Request Form
Employee and Non-employee reimbursement forms
Related Policies and Resources
Travel Policy Procedures Manual
Travel Policy for Student