|| Heritage Arts Committee
|| Visual Arts Department, College of Arts and Sciences
|| President’s Cabinet
|Date of Approval:
|| May 12, 2015
|Date of Last Revision:
|| September 11, 2012
|Next Review Date:
Heritage University welcomes gifts of artwork that enhance our learning environment, are consistent with our mission, speak to our vision, and that the University has the capacity to adequately and appropriately display and maintain. The University also may take an opportunity to acquire a work of art when it meets the selection criteria. In addition, the appropriate presentation of artwork, both newly acquired and part of our permanent collection, is necessary for its role in enriching the University setting and the educational experience. This policy describes the acquisition criteria and the processes for obtaining and displaying artwork. Guidelines for showing of other artifacts and materials in display venues on the campus are included in this policy.
Reason for Policy/Purpose
Heritage University considers artwork a valuable asset, both financial and aesthetic. Access to and enjoyment of the Heritage art collection by all members of the University community is important for an enhanced aesthetic experience on campus, which includes fostering an atmosphere conducive to personal centeredness and thoughtful reflection. This policy is designed to provide guidelines for developing, preserving and protecting its art collection. In addition, it includes procedures for displaying artwork and other items in public areas.
Who Needs to Know this Policy
All members of Heritage faculty and staff who may have interest in or access to the current art collection or who might be involved with a possible acquisition or gift of art. This would include but is not limited to members of the Heritage Arts Committee, the Visual Art Department, and the Advancement, Business, and President’s Offices. Additionally this policy applies to any member of the Heritage community who wants to display items in a publicly-accessible display area.
Website Address for this Policy
More information may be obtained by contacting the Visual Arts Department, (509)865-8546.
Definitions and Responsibilities
- Heritage Arts Committee: The Heritage University Arts Committee is responsible for reviewing and recommending the acquisition, display, or disposal of art work and other publicly-displayed items at the University. It also helps foster the understanding and appreciation of the works that are part of the University’s Permanent Art Collection. Members are appointed by the President. They should represent but are not limited to members of the Visual Arts faculty, University Advancement, Physical Plant and the community. The Chair of the Visual Arts Department will chair this committee. He/she may delegate duties as needed.
- Publicly-Accessible Display Areas: These areas include walls and display cases in entrance spaces to the permanent buildings on campus as well as the main hallways leading off those spaces. Also included are conference rooms and rooms used for common activities such as the cafeteria.
Criteria for Acquisition of Art
- Artwork may be acquired by gift, purchase or loan.
- The object(s) must enhance the Heritage University’s existing art collection, significantly contribute to the University’s academic programs, and/or add to the aesthetic value of the location where it will be displayed.
- The object(s) should possess aesthetic merit based on historical significance, social significance, or the importance of the artist.
- Works must be in excellent condition.
- Valid legal title for gifts or purchase of objects must accompany the object.
- No donated or purchased art will be accepted with restrictions or conditions; Heritage University will become the sole owner of the object and retains the right to de-acquisition it without notice.
- The storage, protection and preservation of the object must be within the reasonable capacity of the University.
- Objects that are offered to the University to be part of the Permanent Art Collection shall be reviewed first by the Arts Committee. If the committee recommends accepting the artwork it will forward the recommendation to the President for approval. The recommendation should include, when appropriate, a proposal for where and how the work will be displayed and maintained.
- Objects that are offered as a donation to the University without the condition of acceptance into the Permanent Collection shall be reviewed by the Advancement Office and accepted subject to approval by the President.
- The donor is responsible for obtaining an independent appraisal if a tax deduction is desired.
- The Advancement Office will acknowledge the gift with a letter of gratitude indicating the value of the object, if an appraisal or other source of valid information is available. This will serve as the official receipt for the gift.
- The Chair of the Visual Art Department will catalog the object and coordinate its display or other disposition. Catalog information includes at least the following information.
- Date and nature of acquisition (e.g. gift, purchase, bequest)
- Source of acquisition
- Artist, title, medium, dimensions
- Intended purpose (display, archive or sale)
- Estimated Value
- The catalog information will be forwarded to the Business Office which will maintain a full inventory of University artwork and its appraisal.
Displaying Artwork and Other Materials
- Artwork from the collection will be displayed in publicly-accessible display areas as possible and as determined by a majority of the Arts Committee. Art objects should be displayed on a rotating basis if possible, maintaining the overall aesthetics of the display area and taking care to preserve the work of art itself.
- Any display of other artifacts and materials in a publicly-accessible display area must be approved by the Arts Committee.
- Office areas that would like to display artwork from the collection should contact the Arts Committee for assistance on selecting and displaying the object(s). Office areas that would like to display other artifacts or materials must receive approval of the Arts Committee.
- Physical Plant must assist with the display of all two-dimensional art and most other pieces whether in publicly-accessible display areas or elsewhere in the University.
- Appropriate procedures for maintenance will be provided to Physical Plant by the Visual Arts Department.
Preservation and Conservation
- Members of the Arts Committee will review the art collection, both displayed and stored, at the beginning of each fiscal year to note needed restoration or repairs, if any.
- Other members of the University community may also refer restoration or repairs needs to the Arts Committee through the Chair.
- If the Arts Committee determines that intervention is needed, the Chair of the Visual Art Department will work with the Chief Financial Officer to budget for the necessary treatment.
- Objects in the Permanent Collection should be retained permanently if they continue to meet the criteria outlined for acquisition of art work.
- The Arts Committee shall make recommendation to the President of the University for de-acquisitioning art objects.
- Objects may be de-acquisitioned by sale or by donation to or exchange with another non-profit organization.
- The Advancement Office should notify the donor, if known, of the potential disposal of their donated work(s) of art. The money realized from any sale should be used keeping in mind the original intent of the donation.
- No member of the University staff, faculty, Arts Committee, or Board of Directors shall personally profit from any transaction involving the disposal of objects in the collection.
Related Policies and Resources
Artwork on Campus
Arts Acquisition and Presentation Policy