|| Rob Carroll & Siri J. Strom
|| VP of Support Services
|| President’s Cabinet
|Date of Approval:
|| March 10, 2015
|Date of Last Revision:
|| October 24, 2014
|Next Review Date:
Heritage University takes seriously its responsibility to provide students and university employees with safe facilities, and well maintained equipment and materials. Individuals accessing Heritage University buildings after-hours also take responsibility for their own safety and shall follow any policies and procedures established for access and usage. Individuals should also follow all site-specific requirements (i.e. for specific labs or work spaces) that have been developed.
Reason for Policy/Purpose
The purpose of this policy is to provide faculty, staff and students with convenient and safe after-hours access to university buildings, in support of academic and student programs and activities. It also seeks to insure that university property is safeguarded.
Who Needs to Know this Policy
This policy applies to all employees and students of Heritage University.
Website Address for this Policy
Director of Plant & Maintenance
Vice President of Support Services
Definitions and Responsibilities
Faculty and staff (including graduate assistants) who are issued keys or electronic key card access may enter facilities at their discretion. Others (i.e. student employees, assistants, etc.) issued keys or electronic key cards may enter facilities based on the parameters of their identified responsibilities. Deans, directors or department chairs are responsible for submitting to the dean or appropriate VP, the list of faculty, staff, and students who are to be issued a key or key card and what level of access each individual should have. Individuals in buildings after-hours may be asked to show their university identification.
This policy applies to exterior doors of HU administrative and academic buildings on campus. Programs or auxiliary units given responsibility for managing specific facilities must have their own set of written guidelines for building access which meet the minimum requirements of this policy and which have been approved by their respective department chair.
Heritage University buildings covered in this policy will have established, standard operating hours, including hours for weekend classes. These hours will be listed at the HU website. Special events that occur outside these hours are allowed, provided they have been approved by the building point of contact or the Heritage University Registrar and communicated in advance to Facilities (to ensure proper heating, cooling ventilation and the appropriate schedule for locking/unlocking the facility). Building hours may be adjusted based on unexpected university closure or cancellation of classes (e.g., weather related changes).
Students (both undergraduate and graduate) may not be in a building after hours unless they have been approved or are under the direct supervision of a faculty or staff member who is actively monitoring the students’ work or activities.
As a general practice, Heritage University Security will not provide after-hours access.
Any person in Heritage University buildings after standard operating hours may not prop open doors or allow unauthorized persons into the facility. Individuals authorized to be in Heritage University buildings after hours are authorized only for specifically designated areas and are not allowed free access to all areas of the building.
Students who are allowed access to specialized areas in HU buildings must follow established safety guidelines for those areas. Specialized areas are understood to include science labs (research and teaching), art production areas, machine shops, studios, practice rooms/rehearsal spaces, and other areas where specialized equipment or materials are kept. Department heads are responsible for making sure that faculty, staff and students are aware of the safety guidelines for the specialized areas in their building(s).
Points of contact will be identified for each building and will be responsible for processing all requests for after-hours access, with the approval of the department VP or Dean.
Please see the After Hours Access Authorization form at MyHeritage\Support Services.
Related Policies and Resources
Safety and Security Policies – TBD
After Hours Building Access Policy