|| Department of Information Technology
|| Department of Information Technology
|| President's Cabinet
|Date of Approval:
|| May 17, 2012
|Date of Last Revision:
|Next Review Date:
Heritage University owns, manages and is responsible for the entire computing enterprise on its campus including the networking infrastructure and the devices using that infrastructure. To further its educational mission, the University gives access to computing resources to members of faculty, staff, students and at times others with special authorization. Technological hardware and computer software of any sort which is introduced to Heritage University-owned systems has the potential to cause serious impairment to the operation of network infrastructure, computer workstations and data systems in a manner that may not be readily obvious to users. This policy outlines the parameters for introducing new technology and the procedures to acquire, use, and manage those devices or software.
Reason for Policy/Purpose
In order to protect the performance and security of Heritage computing infrastructure it is necessary that any addition of hardware or software to the computing enterprise be approved by the University’s Information Technology (IT) Department prior to installation. This is essential in order that the IT Department can appraise its compatibility, safety, and security within the University’s computing environment. In addition the IT Department must assure that its supportability and technological sustainability are consistent with the technical standards of the Department of information Technology and strategic goals of the institution.
Also important is the need to maintain the University’s software licensing relationship with various vendors afforded by our membership in the Independent Colleges of Washington. It is therefore of the utmost importance that we make certain that each instance of software installed to any Heritage owned device (or used via the cloud) is properly documented and licensed and that master copies (where appropriate), with evidence of such licensure, are secured and ready for inspection.
Who Needs to Know this Policy
The scope of this policy includes all members of the Heritage University community—faculty, students, staff, and others with authorization -- who have the use of Heritage-owned computer equipment, software, and/or who have access to the Heritage network, whether through a physical, wireless or other form of remote access. It covers any device or software that is not part of the standard Heritage configuration unless previously approved by the IT Department.
Website Address for this Policy
Direction of Information Technology
Equipment refers to any device which directly connects to any Heritage University Ethernet or Tele-communications network, system or computing related equipment.
Software refers to any computer software, application or computing tablet APP (application)
The IT Department is solely responsible for all computing resources on campus. Any member of the University community who wishes to purchase or otherwise acquire equipment or software that may be attached to or installed on Heritage-managed equipment or connected to the Heritage technology network must get prior approval from the IT Department. Such computer related hardware and software include but are not limited to such items as computers, printers, laptops, tablets, keyboards, mice, monitors, application programs, etc.
Procedure for Acquisition and Installation
- Anyone wishing to acquire and/or install a device of software to Heritage owned computing equipment must first advise and consult with the Director of Information Technology, allowing time for the IT Department to then test and appraise its compatibility, safety and security within the Heritage computing environment.
- Upon approval, such devices and software will be installed by IT Department technicians.
- Similarly, removal of such devices and software must be performed with the assistance of IT Department technicians.
Acquisition and Management
The purchase, acquisition, distribution and management of all forms of computing hardware and software are the responsibility of the Department of Information Technology.
Proof of proper licensing along with master images, will be maintained in the Department of Information Technology.
Use of Personally Owned Devices
Security, compatibility, and support considerations dictate that the use of personally owned equipment or software of any sort on Heritage University systems is not permitted. This is not intended to limit credentialed use on the Heritage Wi-Fi systems or temporary connection to instructional technologies.
Related Policies and Procedures
Appropriate Use of Computing Equipment (AUP)
Record Management Policy
Remove Access Policy
Purchasing, Acquisition, Use and Management of Computing Hardware and Software Policy
Approved on 05/17/2012